Even in a downturn, if you don’t get in front of people and explain your unique value proposition then your chances of selling will be restricted to current customers or accidental passersby. Marketing is what sets you up for selling. However, there are three important things you should appreciate before you start.

1. Your target customers need to hear your marketing messages at least 7 times to influence a buying decision. Sounds a lot, and it is. People just don’t always take in all the information at any given time. Especially the first time they hear it, so you need to choose strategies that allow you to repeat them often enough to work for you.

2. Expensive ads don’t guarantee sales – even when they are popular with the public. Companies have gone broke over big ticket ads. Every marketing dollar has to translate into sales.

3. A sure fire way to improve sales is to use multiple marketing channels. Your underlying message should be consistent, but you need to get it out in a variety of mediums.
   So, if you’re a small to mid-sized business on a limited budget your tactics should be to optimize your spending so that you get in front of the right customers regularly and in a variety of ways. Here are four techniques you can use to achieve that.

Identify and target niche customers

Unless you are a major player with an unlimited amount of money to devote to scatter gun marketing - go narrow. Do your market research and focus on niches - those groups of customers you can clearly identify who would be interested in your offering. Customers who are affordable for you to reach! Then get your message out into local clubs, trade shows, industry publications, niche newsletters, anywhere you can reach those specific prospects. 

Be newsworthy

Local media are always on the alert for new content. Recently a local dress designer in a city suburb went to register her own personal name for her fledgling business. She discovered that an overseas singer used it as a stage name. The local designer publicized the resulting legal negotiations over the right to use her own name in her local area. Hey presto – plenty of ongoing press coverage in all the local papers lead to lots of sympathy and interest for the local girl and promoted her new business better than any form of paid advertising could have done.

Seek out co-opetician and alliance opportunities

Co-opetition is forming friendly alliances with businesses that are competing in your market, but with a slightly different focus to yours. By forging an alliance with a group of small companies or a large corporation which is complementary to your business you can lower your costs and expand your public presence. You might also be able to provide your customers with a more holistic product offering which will enable you to enter into new markets and create new distribution opportunities. Here’s an example; a local business specialized in fresh, healthy, low fat pre-prepared meals for busy people. They approached their local gym with an offer of special deals to gym subscribers and a free meal pack for clients on weight loss programs who achieved target goals. The gym benefited from the free prizes they could offer while the business got lots of publicity through the gym’s e-newsletter and promotional literature. The gym’s clients tended to be working people who wanted to maintain an active, healthy lifestyle and this supported their goals. Co-opetition provided a perfect win-win situation for these businesses.

Develop a structured referral program

The most cost effective method of reaching hot prospects is by referrals from satisfied current customers. A satisfied customer who tells their family, friends and acquaintances about your business is more effective than any fancy ad campaign. But are you spending time to get customer referrals on a regular basis? Make it part of your marketing plan and stick to it rigorously – you’ll see the results. One business we know provides their customers with a number of their business cards that they can then pass on to others. This makes referral easy and gives the prospect your contact details in a form they are likely to hang onto.
These are just a few of many tactics and strategies used by small businesses to create a high-impact marketing plan on a low budget. Marketing success comes from employing creative approaches that target the specific needs of your ideal niche customer; not from having the biggest budget.
 

Knowing the profitability of each individual product/service you provide can help you make decisions to improve your bottom line. You may want to discontinue products and services that aren’t particularly profitable while promoting the ones that improve your overall results.

One basic method of looking at profitability is called cost-volume-profit analysis (CVP). At its core CVP relies on the separation of fixed and variable costs to determine the breakeven point of a product (or service) and how much it contributes to profit after reaching this point.

Fixed costs are those that stay the same regardless of the amount of products produced or services delivered. These are often called overheads. Variable costs vary as the volume produced changes. In a manufacturing setting each additional unit produced will add to the variable cost. In a service business each additional customer served adds to the variable cost. For purposes of simplicity, we’ll focus on products in this article.
CVP analysis assumes that the number of units sold is equal to the number of units produced. Under this assumption total cost = total fixed cost + total variable cost (where total variable cost = variable cost per unit x the total number of units produced).

Let’s look at a hypothetical example.

If a company sells one product and has:

• $100,000 fixed costs per year

• a unit variable cost of $500

•  a unit selling price of $1200

Then total costs = $100,000 + $500x, where x equals the number of units produced.
The number of units you will need to sell to breakeven is calculated as:
Break Even Point = fixed costs / (selling price-variable costs) = $100,000 ÷ $700 = 143 units.

The difference between the sales price and the variable cost is called the contribution margin. This is how much each unit of product contributes to fixed costs, and eventually to profit after fixed costs have been covered. On a larger scale, the contribution margin for a company equals the total sales minus variable costs.

Looking at our example again, we can use CVP to calculate the total number of units required to reach a profit target. Let’s say we want to earn $200,000 profit from the product we are producing. We can calculate how many units we need to produce in order to reach this target:

(Profit Goal + Fixed Cost) ÷ Contribution Margin = number of units required

($200,000 + $100,000) ÷ $700 = 429 units

We can also use CVP to compare several products once we know the difference between the selling price and our variable cost to produce each product. Let’s say we are thinking of replacing the product in the previous example with a new one. This new product has a selling price of $1,000 and a unit variable cost of $500. So its contribution margin is $500. If we want to breakeven with this product we’ll need to produce 200 units ($100,000 ÷ $500). If we want to reach our profit goal of $200,000, we’ll need to produce 600 units ($300,000 ÷ $500). So, all other things being equal, we wouldn’t want to switch to the new product with its lower contribution margin.

When using CVP analysis, it’s important to realize that it makes several simplifying assumptions. For instance, CVP analysis assumes that the sales price, variable cost per unit produced, total fixed cost and the sales mix are constant for a product or service though, in reality, these amounts can vary with changes in the amount produced. You also need to look at qualitative factors before making decisions. For example, a product with a lower contribution margin might be more popular, resulting in a higher sales volume.

Some products will have lower contribution margins and can be viewed as ‘loss leaders’ that enable sales of more profitable products. Manufacturers of laser printers, for example, earn very little profit from their printers but earn substantial profit from the sale of their printer cartridges.

CVP analysis can be a good starting point when looking at the profitability of individual products and services but it’s also important to consider the qualitative factors when making decisions.
 

Behind every successful small business story there’s a lot of hard work and, yes, administrative effort. To really make your business prosper, brilliant ideas are only half the answer – you also need to ensure that your company is solid from the ground up.  One way of establishing a solid business base is through good record keeping. While this may not be entrepreneurship’s most glamorous aspect, it is nonetheless a prerequisite to consistently good results.

Accurate and consistent records enable you to keep track of your company’s progress. Records show whether sales are up or down, which customers are spending and which are not, and whether any changes are needed. Without adequate documentation, making reliable business forecasts or looking back to see where you have been successful in the past is considerably more difficult.

Good records are also fundamental to the preparation of financial statements – which are necessary when dealing with banks and creditors, and also allow you to access information about your assets, liabilities and equity in your business quickly and systematically.

Small businesses receive money and property from a variety of sources on a regular basis. By using accurate records you can identify where your various receipts come from, and separate non-business receipts from taxable income.

A simple but important function of records is to act as a supplement to your memory. For example, tax-deductible expenses may occasionally slip your mind. Without an adequate record keeping system, you will not be able to claim deductible outgoings come tax time – a loss which could be particularly detrimental to your business.

Records need to reflect the income, expenditure and credits that you note on your tax return. As a general rule, these figures will be the same that you use to monitor your business during the year. Keeping good records throughout the tax year, and not just scrambling to assemble documents when your return is due, also means that you will have accurate figures available for official inspection at all times.

Choose your manner of record keeping based on the type of small business you run, and its requirements. And if you operate more than one small business, make sure that each operation’s record keeping is entirely separate.

Record keeping tips

Daily business records are probably the best type of record, since they are usually very comprehensive and allow business owners to identify outgoings and receipts with more precision than if less regular records are kept.

Supporting documents should include invoices, receipts, sales slips and paid bills. If you keep this supporting material in a systematic fashion, perhaps organized into categories, the preparation of good records will be that much easier.

Some detail is required when it comes to supporting documents. If you are a manufacturer or producer, for example, supporting material should show how much you paid for raw products.

One of the most important business aspects that good records reflect is expenditure. Emails, cash register tapes, account statements and invoices are all supporting material which allows you to keep track of outgoings.

A petty cash system is especially useful in this regard. A good petty cash structure allows you to monitor every expense that your business incurs.

Keep track of your assets. Supporting documentation should contain information such as the items’ purchase price and date, the cost of any improvements and how you use the assets in question. These details can be very useful when tax time comes around, or if you need to make an estimation of the value of your business.

Remember – record keeping may seem like an unexciting prospect, but do it properly and you will save your business a lot of time and money later on. Ask us for further advice on good record keeping.

Direct marketing is very much oriented towards immediate response. Direct marketers can tell you very quickly how successful (or unsuccessful) a promotion is because they have the responses to prove it. So what is the most compelling tool that direct marketers use in order to gain a high response rate? It’s the offer.

In general, direct marketing encourages people to respond to offers such as, “Buy a dozen bottles of premium wine this weekend and receive a free bottle of bubbly at no extra charge.” Offers are a powerful technique to overcome ‘prospect apathy’.

To have an impact you must cleverly target the offer to appeal to the intended audience. It’s not much use offering a free trial of a lawn mower to people who live in high-rise apartments. You must also design the offer in such a way that it creates interest.
Essentially, there are four fundamental elements in direct marketing:

Do you feel concerned about sharing financial information with your team? Worried that they’ll feel scared about their job security if the results are poor, or think you’re a miser if the results are good? The good news is that the opposite is true. Employees value transparency and feel more part of the business when they are involved in the numbers.

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